Your personal data – what is it?
Personal data relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation (the “GDPR”).
Who are we?
LDLT is the data controller (contact details below). This means it decides how your personal data is processed and for what purposes.
How do we process your personal data?
LDLT complies with its obligations under the GDPR
- by keeping personal data up to date;
- by storing and destroying it securely;
- by not collecting or retaining excessive amounts of data;
- by protecting personal data from loss, misuse, unauthorised access and disclosure; and
- by ensuring that appropriate technical measures are in place to protect personal data.
We use your personal data for the following purposes
What is the legal basis for processing your personal data?
- Explicit consent of you (the data subject) so that we can keep you informed about news, events, activities and services and process your gift aid donations and keep you informed about diocesan events;
- Processing is necessary for carrying out obligations under employment, social security or social protection law, or a collective agreement;
- Processing is carried out by a not-for-profit body with a political, philosophical, religious or trade union aim provided:
- the processing relates only to members or former members (or those who have regular contact with it in connection with those purposes); and
- there is no disclosure to a third party without consent except as in 5 below and Annex A
Sharing your personal data
We will never sell, rent or otherwise provide your personally identifiable information to any third parties (excluding those trusted organisations that carry out functions or services on our behalf) unless you give us permission to do so, or we are obliged or permitted by law to disclose it or where it is necessary for the purpose of or in connection with legal proceedings or in order to exercise or defend legal rights.
How long do we keep your personal data?
We keep data in accordance with the guidance set out in the guide “Save or Delete: the Care of Diocesan Records” which is available from the Church of England website at https://www.churchofengland.org/sites/default/files/2017-11/Save%20or%20Delete%20-%20The%20Care%20of%20Diocesan%20Records.pdf
Your rights and your personal data
Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data:
- The right to request a copy of your personal data which the Diocese of Leeds holds about you;
- The right to request that the Diocese of Leeds corrects any personal data if it is found to be inaccurate or out of date;
- The right to request your personal data is erased where it is no longer necessary for the Diocese of Leeds to retain such data;
- The right to withdraw your consent to the processing at any time
- The right to request that the data controller provide the data subject with his/her personal data and where possible, to transmit that data directly to another data controller, (known as the right to data portability).
- The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;
- The right to object to the processing of personal data, (where applicable);
- The right to lodge a complaint with the Information Commissioners Office.
If we wish to use your personal data for a new purpose, not covered by this Data Privacy Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.
Cookies and log files
A cookie is a tiny data file that resides on your computer and allows us to recognise you as a user when you return to our site using the same computer or web browser.
Due to the communication standards on the Internet, when you visit our website we may automatically receive a URL of the site from which you came and the site to which you are going when you leave our site. We may also receive the Internet Protocol (IP) address of your computer (or the proxy server you use to access the World Wide Web), details of your computer systems and the type of web browser you are using, as well as the name of your ISP.
The information is used to analyse overall trends to help us improve our service but is not linked to personally identifiable information in any way.
To exercise all relevant rights, queries or complaints please in the first instance contact the
Information Officer at:
Address: Church House, 17-19 York Place, Leeds, LS1 2Ex
Telephone Number: 0113 200 0540
E mail: firstname.lastname@example.org
Alternatively, you can contact the Information Commissioners Office:
Address: Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF
Telephone Number: 0303 123 1113